Some Office apps let you embed fonts in your documents. That way, if you share your document with someone else who doesn't have the same fonts installed that you do, the fonts, layout, and styling of the document won't change, and special characters won't turn into meaningless rectangles.
In recent years we've moved our Office fonts to the cloud, so they're available to all Office subscribers with Internet access and there's no need to embed them. Font embedding is still useful when using non-standard fonts, or if you expect the presentation to be edited or viewed offline by someone else.
When we embed such custom fonts into the document, the online conversion will use these fonts (if they comply with the following constraints: Some of your fonts can't be saved with the presentation) to avoid font substitution.
Is embedding your font still not working? Not all TrueType fonts can be embedded. Font creators can set different options for their fonts, including: Non-embeddable, Preview/Print, Editable, and Installable. To see what level of embedding your installed font is, go to Control Panel in Windows and click Fonts. Clicking on the font shows the Font embeddability setting.
Office cloud fonts won't appear in this list, but you rarely need to embed those anyhow since they'll automatically download if they're not already installed on the machine that opened the file.
Is your file size too large after embedding fonts? Certain fonts can be very large compared to others, so if file size is a concern, consider using alternative fonts. If you want to remove the embedding, you can turn off the Embed setting in the File > Options dialog box (described above) and save the file. Then, once you close and re-open the file, a different font is substituted for the font that had been embedded previously.
When embedding a font, avoid using Embed only the characters used in the presentation. It is better to embed all the characters in a font so that another user can successfully edit the file, if necessary.
Is embedding your font still not working? Not all TrueType fonts can be embedded. Font creators can set different options for their fonts, including: Non-embeddable, Preview/Print, Editable, and Installable. To see what level of embedding your installed font is, go to the Font Book app and select the Information button at the top left. Clicking on the font shows the font information in the right-hand panel, and for many (but not all) fonts you'll be able to locate information on whether the font can be embedded.
Is your file size too large after embedding fonts? Certain fonts can be very large compared to others, so if file size is a concern, consider using alternative fonts. If you want to remove the embedding, you can turn off the Embed setting in the Preferences dialog box (described in the procedure above) and save the file. Then, once you close and re-open the file, a different font is substituted for the font that had been embedded previously.
Have you ever been in a situation where your presentation looked so awesome with some amazing typography, but when youopened the same presentation on another computer, the text looked positively terrible! This behavior may happen if the fontyou used is not available on the other computer. The best solution to this problem is touse safe fonts that are available on most computers,or you may also explore the option to embed fonts in your PowerPoint presentation.
Remember to open your presentation on a computer that does not have your embedded font installed to make sure that the fonthas indeed been embedded. If you find that the font was not embedded, it could be that you are looking at the presentationon PowerPoint for Mac, or other PowerPoint versions for tablets and phones. Font embedding is only supported on PowerPoint forWindows.
Fonts play a major role in determining your presentation design. Imagine making a stunning PowerPoint presentation for your big day, and as soon as you start presenting it, you realize that the given computer does not support the fonts! That would be the biggest nightmare and hours of hard work being flushed into the drain!
Many Mac® users consider the fonts on Mac to be more elegant than the fonts on Windows, and therefore they want to use their Mac fonts in their PowerPoint presentations. Figure 1, however, shows what can happen when you send those presentations to Windows users, or use a Windows PC to drive the projector in your presentation. It is not pretty.
Using this new capability in PowerPoint 2016 for Mac, Figure 2 shows what the not-very-pretty presentation from Figure 1 looks like after properly embedding the Mac fonts that are not available in Windows.
When you open a PowerPoint 2010 or later presentation that was created on a different computer and saved in the "PowerPoint 97-2003 Presentation" format with the fonts embedded, you find that the original fonts are replaced by other fonts.
If you own a Mac, you might need to go through a slightly different procedure to embed fonts into a PowerPoint. In this case, you will need to go to the PowerPoint menu and open up the Preferences option. Then you will need to select Output and Sharing. Next, move to the Save section. Here you will be presented with two embedding options, which we discussed above. Select the best option, hit the OK button, then save the file.
Fonts have an essential role in the psychological impact on the audience and make a visual impact on the audience. The next pressing question may arise: what font should I choose? Here are the top five ideal fonts.
Hermann Zapf designed this font in the late 40s of the last century. Calligraphy has a lot to do with this font. Palatino, we see a lot in the headlines, printing, and advertising. More importantly, we can print these fonts on poor quality paper, in small sizes, or we can read at a certain distance.
In recent years, Microsoft has moved Office fonts to the cloud so that all office customers can enjoy these fonts with Internet access and not have to embed them. Font embedding is still proper when using non-standard fonts or editing and viewing presentations offline.
You need to know that the font creator can set a rule to disable font embedding. For example, if you are designing a PowerPoint presentation for a corporate client, you should only use a font with a commercial license. And if you plan to sell your PowerPoint presentation as a template, you must have distribution rights to embed the font in your template.
If you plan to attach the fonts separately and the PowerPoint files, include the proper font files in PowerPoint, such as font files with OpenType fonts (OTF), TrueType fonts (TTF), and Web Fonts. For example, if you use character styles or alternative characters such as glyphs and ligatures in your slides, you must include an OpenType font file.
We all know the struggle of meticulously designing the slides for our next presentation, giving them an individual touch by using cool custom fonts, just to see that all the work was for nothing because the slides look completely different on the presenting computer. This always happens when the fonts you used for your slides aren't installed, so PowerPoint replaces them with it's default system font. This tutorial works for PowerPoint 2010, 2013, 2016, 2019 and Office 365 on Windows. If you own Microsoft 365 or PowerPoint 2019, there is an even easier way, which is to use cloud fonts.
With the newer versions of PowerPoint, we got an amazing and powerful tool: Cloud Fonts. What are those, you ask? Well, as the name suggests, Cloud fonts are fonts hosted by Microsoft in the Cloud. You can download them directly in PowerPoint (or other Office-Applications for that matter) and use them in your presentations and documents!
And here's the amazing thing about it: when you open the presentation you created on any other device where Office 365 (or PPT 2019) is installed, the missing font downloads automatically from the cloud, so the fonts are protected from being replaced with other default fonts. You never have to worry about your carefully designed slides being messed up again! You need to pay attention to two things, though:
Using our own embedding method, Universal, your fonts will display on any imaginable device or version of PowerPoint. Whether your audiences use Macs, iPhones, iPads, Android devices or PCs - they will all see your presentation just as you intended them to.
Push your slides to the maximum by setting the right tone and theme with fresh and exciting titles and texts to keep your audience engaged. A whole universe of special fonts is waiting to open up for you - just imagine the possibilities!
It was rightly so that we would build a font embedding app. With a unique combination of software development expertise, rich user experience design background, and hours spent on presentation design and presenting - we had the skill, and more importantly the passion, to solve this problem for ourselves and for all PowerPoint users.
7. Next, a left menu of folders will appear in the pop up window. Click on Fonts, then make sure the fonts you need to embed are on the fonts source list. If so, tick the box at the top that says Embed all fonts.
8. If they are not, then you will need to close the pop up window and either move or duplicate the fonts files from where you have stored them to C:/Windows/Fonts. If you struggle to find this then you can search for the folder in the search bar on the launcher menu.
This is the first step we took to determine which fonts needed to be embedded manually. To do this, go to File > Properties > Fonts and view the list of fonts being used in the document.
Theme fonts include two settings, one for headings and another for body. The Heading font applies to all Title placeholders and the Body font applies to all other text, including all other placeholders and default text in charts, tables, SmartArt, and individual textboxes. This helps establish a consistent look for text throughout a presentation. You can choose from the built-in theme font sets or create a custom font set. 2b1af7f3a8